Vacancies – Corporate Communications Department [CLOSED]

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Applications are invited from suitably qualified persons to fill the following vacant contract positions in the Corporate Communications Department, Office of the Parliament

 

DIRECTOR, CORPORATE COMMUNICATIONS

Job Summary: The incumbent directs the development of an efficient Parliament where stakeholders have access to relevant information and can utilize communication technologies to perform their functions of law making, representation, communication and oversight effectively. The job will also require the development of strategic plans for the Corporate Communications department, in order to achieve the vision of the Parliament. The incumbent should possess the leadership ability necessary to articulate a vision for the Corporate Communications Department, merge the formerly separated units into one and inspire the staff to commit to this vision.

Key Responsibilities:

  • Leads team members of the Corporate Communications Department to execute all communication, public education and production activities of the Parliament.
  • Develops and implements strategic plans for the Corporate Communications Department to facilitate the achievement of the Parliament’s vision.
  • Supervises the research, development and implementation of a Communication strategy, standards and practices organisational-wide that elicit, as well as promote the ethos of the organization.
  • Analyzes stakeholder research findings as part of developing a compelling vision for the Corporate Communications Department.
  • Establishes a knowledge management system to facilitate continuity at each level of the Corporate Communications Department.

Minimum Qualifications and Experience:

  • Masters in Mass Communication or Marketing, diploma or Bachelor’s degree in Social Sciences or the Humanities followed by a minimum of five years of professional services in marketing and communications leadership role.
  • Extensive public relations experience required.
  • Experience in media, communications or journalism.

PRODUCTION MANAGER

Job Summary: The incumbent plans and supervises television broadcast and production activities and must perform work within strict broadcasting deadlines. Typically supervises a technical crew in the performance of production activities.

Key Responsibilities:

  • Supervises a multi disciplinary production team. This includes setting the example of excellent work habits and inspiring creativity.
  • Manages all production activities and operations for the Parliament Channels including studio and remote site productions.
  • Manages the scheduling of equipment and personnel.
  • Prepares cost estimates for individual production budgets
  • Directs production staff in research, in-house and field filming, set-up and operation of remote site production activities.

Minimum Qualifications and Experience:

  • Bachelor's degree in Radio/Television, Journalism or related field from an accredited college or university
  • Four years experience in the operation of television production services which include two years supervisory experience or any equivalent combination of experience, training and/or education approved by Human Resources.
  • Additional experience in brand identity and packaging A+ would be an asset.
  • Considerable knowledge and experience in broadcast and film standard and equipment.
  • Macintosh environment savvy

CORPORATE COMMUNICATIONS OFFICER

Job Summary: The incumbent will assist the Corporate Communication Manager and interface with internal and external stakeholders for the successful implementation of public education and communication programmes related to the activities of the Parliament.

Key Responsibilities:

  • Develops and delivers a wide range of informational, educational, and promotional material concerning the activities of the Parliament o Implements internal and external marketing and communication tools and strategies.
  • Organizes tours of the Parliament and ensures that visitors’ experience of Parliament is hospitable.
  • Maximizes audience awareness of the services of the Office of the Parliament, in collaboration with the Corporate Communications Manager
  • Develops and maintains positive relationships with all vendors and media partners to help achieve challenging audience development and other departmental targets.

Minimum Qualifications and Experience:

  • Bachelor’s degree in one of the following: Marketing, Communications, Journalism, Public Relations and/or other job-related field required or equivalent combination of education and work experience.
  • At least five years relevant work experience in a position requiring the knowledge and application of marketing strategies and techniques, along with writing for an external audience (samples of work and a writing test required)
  • Experience in creative and strategic thinking, oral communication, writing, editing and effective dissemination of information to wide audiences.

WEB COMMUNICATIONS OFFICER

Job Summary: The incumbent will assist the Corporate Communication Manager and interface with internal and external stakeholders for a successful interactive and multimedia communications strategy of the organization.

Key Responsibilities:

  • Works as an integral team member of the Corporate Communications Department to develop and execute an online communications and public education strategy.
  • Liaises with the Corporate Communications Officer to research, prepare, and write key external communication messages for promoting and incorporating Parliament activities online.
  • Produces audio, video, photographic and text content for online distribution.
  • Builds and maintains a database of key influencers who would assist the promotion of Parliament services and initiatives to the general public
  • Maintains and updates a permanent electronic database on relevant Parliamentary documents specified by the Corporate Communications Manager.

Minimum Qualifications and Experiences:

  • Bachelor’s Degree in Journalism, Communication, Public Relations, Computer Science from an accredited college or university, or professional work experience in Web Design and Communication combined with university degree in a related field
  • Certification in Web Design/ applications and programming
  • Experience working with communications technologies, including office software, web applications, design/illustration software, databases
  • Experience in HTML, wiki mark-up, Photoshop or CSS is a major asset
  • 3 to 5 years of experience in web development and design, visual communications and programming. Experience in building multi-media presentations to various audiences.

SENIOR ADMINISTRATOR

Job Summary: The incumbent will be responsible for the efficient and effective management of the administrative, secretarial and customer related duties in Corporate Communications Department. This is performed with a high degree of initiative and problem solving skills.

Key Responsibilities:

  • Plans and directs the administrative and secretarial functions of the Corporate Communications Department.
  • Prepares, keys in, edits and proofreads correspondence, invoices, presentations, brochures, publications, reports and related material from any source using computers.
  • Sets up and maintains manual and computerized information filing systems.
  • Arranges interviews and makes appointments on behalf of the Director and other managers in the Department
  • Reviews all letters, memoranda or other documents prepared for the signature or attention otherwise, of the Director Corporate Communications
  • Compiles data, statistics and other information and may conduct research.

Minimum Qualifications and Experience:

  • Five (5) CXC or GCE "O" Level General Passes, inclusive of English and Mathematics
  • Certificate in Management studies
  • Certification in an Administrative Professional’s Programme
  • A minimum of five (5) years experience in complex secretarial and administrative work

ADMINISTRATIVE SECRETARY

Job Summary: The incumbent, as part of small pool of administrative professionals will provide general and specialized administrative work and secretarial support services to all of the Units of the Corporate Communications Department. This work requires some degree of independence, initiative and judgment but is subject to the Department’s policies and is reviewed by the Senior Administrator.

Key Responsibilities:

  • Coordinates the provision of administrative and secretarial services required for the day to day operations of the Office
  • Prepares memoranda and letters under the guidance of the Senior Administrator.
  • Takes dictation in shorthand and transcribes these notes producing documents in a finished form.
  • Attends to telephone and electronic enquiries
  • Perform general filing and record keeping duties.

Minimum Qualifications and Experience:

  • Five (5) CXC or GCE "O" Level General Passes, inclusive of English and Mathematics
  • Certification in an Administrative Professional’s Programme
  • Sound Knowledge of Microsoft Office
  • A minimum of two (2) years experience in complex secretarial and administrative work

BROADCAST TECHNICIAN

Job Summary: A broadcast technician set ups, operates and maintains equipment that regulates the signal strength, clarity, and the range of sounds and colours of radio or television broadcasts.

Key Responsibilities:

  • Operates all Broadcast and Transmission equipment and systems.
  • Monitors strength, clarity, and reliability of incoming and outgoing signals, and adjusting equipment as necessary to maintain quality broadcasts.
  • Regulates the fidelity, brightness, and contrast of video transmissions, using video console control panels.
  • Sets up, adjusts, and operates audio/visual equipment such as cameras, film, sound and video equipment.
  • Operates and maintains sound and vision recording, mixing and production equipment in the Radio and Television Control Rooms.

Minimum Qualifications and Experience:

  • Five (5) CXC or GCE "O" Level General Passes, inclusive of English Language
  • A Certificate in broadcast technology, broadcast engineering, television production, sound engineering, electronics, or computer networking or equivalent from a recognized accredited institution.
  • At least two (2) years experience in the broadcast field.
  • Or any combination of experience and training.

BROADCAST TECHNICIAN (IT)

Job Summary: A broadcast technician (IT) maintains and supports a variety of televising/broadcasting systems, multimedia and conferencing systems for the Office of the Parliament. The technician also set ups, operates and maintains equipment that regulates the signal strength, clarity, and the range of sounds and colours of radio or television broadcasts.

Key Responsibilities:

  • Operates all Broadcast and Transmission equipment and systems.
  • Monitors strength, clarity, and reliability of incoming and outgoing signals, and adjusting equipment as necessary to maintain quality broadcasts.
  • Regulates the fidelity, brightness, and contrast of video transmissions, using video console control panels. Maintains broadcast systems in televising, multimedia and conferencing.
  • Provides assistance to install and support software/hardware applications and peripheral equipment for the Corporate Communications Department.
  • Installs the necessary video, audio and data cabling for recording, playback, storage and network connectivity.

Minimum Qualifications and Experience:

  • Five (5) CXC or GCE “O” Level General Passes, inclusive of English Language
  • A+, NET+ or MCP Qualification
  • A Certificate in broadcast technology, broadcast engineering, television production, sound engineering, electronics, or computer networking or equivalent from a recognized accredited institution.
  • At least one (1) year’s experience as an IT technician or any combination of experience and training.

INFORMATION TECHNOLOGY (IT) SPECIALIST

Job Summary: The IT Specialist is responsible for the management of the Information Technology (IT) functionality of the Corporate Communications Department in consultation with the Manager Information Systems. Work is performed with a high degree of independence and initiative.

Key Responsibilities

  • Plans, manages and reviews the IT infrastructure for the Corporate Communications Department in collaboration with the Information Systems Manager and contributes to the office’s policy with regard to its quality, and standards.
  • Supervises the implementation and management of all IT requirements stipulated in the Strategic and Operational plans.
  • Implements strategic Information Systems plans for the Corporate Communications Department.
  • Analyses and assesses IT trends and determines their usefulness and relevance to the Department.
  • Makes recommendations to the Manager Information Systems on the procurement of all software, operating systems, network, web and database developer software and end user application software for use in the Corporate Communications Department.

Minimum Qualifications and Experience:

  • Bachelor’s degree in Computer Science or Information Systems or equivalent qualification from a recognized accredited institution.
  • A+, Net+, Microsoft Certified Professional (MCP),
  • 2-3 years experience as a computer technician.
  • Experience in supporting operations of large and small-scale computer systems
  • Experience in supporting Microsoft operating systems, XP, Server 2000, 2003
  • Experience in networking computer systems (UTP cabling, Ethernet, IP protocols)

Special Requirement

  • Possession of a motor vehicle is required.

SCRIPT WRITER

Job Summary: The incumbent will write scripts for specific audiences to fill a certain time slot and assist in the branding of the department

Key Responsibilities:

  • Selects subject matter based on public interest or commissioned by the Production Manager and writes scripts for the particular audience.
  • Develops the technical skills of writing and maintaining originality to reflect the content of issues addressed in Parliament
  • Uses literary skills to develop themes for appropriate scripts.
  • Works to tight deadlines, especially for television production
  • Engages in research for informing and verifying factual content of written work.

Minimum Qualifications and Experience:

  • Bachelor’s Degree in Journalism, Communication, English or any other related field from an accredited college or university.
  • Three to five years experience writing scripts/technical writing for television/radio
  • Experience with electronic publishing, graphics, and video production.

VIDEO EDITING TECHNICIAN

Job Summary: The incumbent assists the Designer/Animator in assembling the final video product as a sequence consisting of shots from the raw camera footage, dialogue, sound effects and graphics.

Key Responsibilities:

  • Receives a brief, and maybe, an outline of footage, and/or a shot list, or screenplay for interpretation and editing.
  • Assembles all raw footage, with the camera shots either recorded or manually transferred onto high-format video tape in preparation for inputting into the computer
  • Inputting uncut rushes and sound, and synchronizing and storing them into files on computer
  • Digitally cuts the files to determine the sequence of the film and determining what is usable
  • Creates a “rough cut” of the programme/production and determines the exact cutting for the next and final stages

Minimum Qualifications and Experience:

  • Five (5) CXC or GCE "O" Level General Passes, inclusive of English Language
  • Experience with Final Cut Pro/ Adobe Premiere, Apple Motion and Macromedia Flash

ASSISTANT DIGITAL ARCHIVIST

Job Summary: The incumbent will appraise, edit, and direct safekeeping of Parliament’s permanent records and participate in research activities based on archival materials under the supervision of the Digital Archivist.

Key Responsibilities:

  • Oversees the regular transfer of materials identified for permanent preservation from Parliament Departments to the Parliamentary Archives Unit
  • Helps to manage the Parliament historical archives and maintain effective record management.
  • Retrieves items on request for both members of staff and the general public.
  • Assists the Digital Archivist with administration of Freedom of Information requests.
  • Acts as a point of contact in conjunction with the Digital Archivist for all internal inquires concerning archival and records management issues.

Minimum Qualifications and Experience:

  • An Associate degree in computer technology or equivalent from an accredited institution.
  • Five (5) CXC General Passes or GCE “O” Level inclusive of English and Mathematics
  • Knowledge of Library Science would be an asset.

Terms and Conditions of Employment

Terms and conditions of employment commensurate with qualifications and experience will be negotiated with the Chief Personnel Officer.

Submission of Applications

Applications with detailed Curriculum Vitae and two (2) references should be addressed to:-

Attention: Director, Human Resource Services
The Clerk of the House
Office of the Parliament
The Red House
Abercromby Street
Port-of-Spain

e-mail: hru@ttparliament.org

Applications must reach no later than October 29, 2010. Only short-listed applicants will be acknowledged.

www.ttparliament.org

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